1. Create a simple system for organising paperwork;
2. get into the habit of using that system.
Simple, alphabetical filing system; creating a file for each client, vendor and/or project.
File things right away to keep your filing system up-to-date. Do not create a to be filed file nor a miscellaneous one, these eventually become the biggest files.
Have filing materials always on hand in terms of a generous stationery cupboard.
Prevention is better than cure so store less and less:
1. Store reference information online if you have your own Internet access - contacts, budget information, ideas, logs, etc;
2. reduce incoming paper - ask for e-mails instead of fax and postal communication; stop paper versions of newsletters, magazines, etc;
3. use your printer less - it is easier to search for digital data than for physical data;
4. analyse other incoming documents - do you need a hard copy or is it available online? Is it better to scan and digitally store?
1. Mail center should be in-box, waste-paper basket, filing system and stationery cupboard;
2. use in-box for all incoming stuff - no matter what;
3. pay bills immediately - it is taken care of and off your mind;
4. Use to-do lists and calendars extensively and immediately;
5. file immediately - use company names or generic nouns as labels.
Set times in the day to process this information and documentation.